This Privacy Policy explains how COB Alumni ("COB Alumni", "we", "our", or "us") collects, uses, stores, and protects information when you use the COB Alumni mobile application, website, and related services.
By creating an account or using COB Alumni, you acknowledge that your information may be processed as described in this Privacy Policy.
1. Information We Collect
We may collect information that you provide directly to us, information generated while you use COB Alumni, and limited technical information about your device.
Information may include:
- Full name
- Email address
- Phone number
- Profile photo
- Date of birth, if provided
- Graduation year
- Class or academic information
- Profession or occupation
- City or country of residence
- Biographical or profile information
- Photos, memories, posts, comments, and other content you upload
- Event registrations and attendance information
- Messages or communications sent through the platform
- Device and application information
- Push notification identifiers
- Usage and activity information within COB Alumni
2. Alumni Verification and Account Approval
COB Alumni is intended primarily for members of the relevant alumni community.
Account registration may therefore be subject to verification or approval by authorized administrators before full access to the platform is granted.
Information such as your name, graduation year, class, email address, or other identifying information may be reviewed for the purpose of confirming your relationship with the institution.
3. How We Use Your Information
We may use collected information to:
- Create and manage your COB Alumni account
- Verify your alumni membership
- Provide the alumni directory and community features
- Allow alumni to discover and connect with other members
- Display your profile to other authorized community members
- Enable posting, commenting, liking, and sharing memories
- Enable messaging and communication features
- Manage alumni events and registrations
- Process or facilitate donations and transactions
- Send important service-related notifications
- Send push notifications about events, updates, and community activity
- Provide customer support
- Detect fraud, abuse, impersonation, or unauthorized activity
- Improve application performance and user experience
- Maintain the security and integrity of COB Alumni
- Comply with applicable legal requirements
4. Profile Visibility
Certain information in your alumni profile may be visible to other authorized COB Alumni members.
This may include:
- Your name
- Profile photo
- Graduation year
- Profession
- City or country
- Profile description
- Memories, posts, and other content you choose to share
You should avoid publishing sensitive personal information in your public or community-visible profile.
5. User-Generated Content
COB Alumni may allow users to upload photos, memories, comments, messages, and other content.
You are responsible for the information and content that you choose to publish.
Content shared publicly within the alumni community may be viewed by other authorized members of the platform.
We may remove content that violates our policies, applicable law, community standards, intellectual property rights, or the rights of other individuals.
6. Photos and Media
If you choose to upload a profile picture, memory, event photo, or other media, COB Alumni may request access to your device's camera or photo library.
Such permissions are only used when necessary to provide the requested feature.
7. Notifications
COB Alumni may request permission to send push notifications.
Notifications may include information about events, announcements, messages, community activity, alumni updates, or other services related to COB Alumni.
You may manage notification permissions through your device settings.
8. Donations and Payments
COB Alumni may allow users to make donations, contribute to projects, purchase tickets, or complete other transactions.
Payments may be processed by external payment service providers. COB Alumni may receive transaction-related information such as the amount, status, reference number, payer information, and related payment metadata.
We do not necessarily store complete payment card details when payment information is handled directly by an external payment provider.
Payment providers may process your information according to their own privacy policies and terms.
9. Information We Share
We do not sell your personal information.
We may share information only where reasonably necessary, including with:
- Authorized school or alumni association administrators
- Technology and hosting providers
- Cloud storage providers
- Notification providers
- Analytics and application monitoring providers
- Payment processing providers
- Professional advisers where necessary
- Authorities when legally required
Service providers are expected to process information only as necessary to provide their services.
10. Administration of the Platform
Authorized COB Alumni administrators may have access to certain account and activity information where necessary to operate and moderate the alumni community.
This may include:
- Approving or rejecting accounts
- Reviewing reported content
- Managing events and announcements
- Moderating community activity
- Investigating abuse or impersonation
- Managing alumni records
11. Data Security
We use reasonable technical and organizational measures designed to protect your information against unauthorized access, loss, misuse, alteration, or disclosure.
However, no internet service, application, database, or electronic storage system can guarantee absolute security.
12. Data Retention
We retain personal information for as long as reasonably necessary to provide COB Alumni services, maintain legitimate business records, comply with legal obligations, resolve disputes, and enforce our agreements.
Some information may remain in backups or legal records for a limited period after an account is deleted.
13. Account Deletion
You may request deletion of your COB Alumni account and associated personal information.
Depending on the functionality available, deletion may be requested directly through the application or by contacting us.
Certain records may be retained where required for legal, security, fraud prevention, accounting, or legitimate administrative purposes.
14. Your Privacy Rights
Subject to applicable law, you may have the right to:
- Request access to your personal information
- Request correction of inaccurate information
- Request deletion of your information
- Object to or restrict certain processing
- Withdraw consent where processing is based on consent
- Request information about how your data is being used
We may need to verify your identity before processing certain requests.
15. Children's Privacy
COB Alumni is designed for alumni and authorized members of the institution's community and is not intended for children who are not eligible to use the service.
If we become aware that personal information has been collected from an ineligible minor without appropriate authorization, we may take reasonable steps to remove that information.
16. Third-Party Services
COB Alumni may use or link to third-party services such as payment providers, cloud services, analytics systems, social platforms, or external websites.
Those services operate according to their own privacy policies. We encourage you to review their policies before providing personal information.
17. International Data Processing
Some service providers used by COB Alumni may process or store data on servers located outside your country.
Where applicable, we take reasonable measures to ensure that data is handled in accordance with relevant privacy and security requirements.
18. Legal Requirements
We may disclose information where we reasonably believe disclosure is necessary to:
- Comply with applicable law or legal process
- Respond to lawful requests from public authorities
- Protect the rights and safety of users
- Prevent fraud, abuse, or security threats
- Protect COB Alumni, the institution, or its community
19. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in COB Alumni, applicable laws, technology, or our data practices.
When changes are made, the "Last updated" date at the top of this page will be revised.
20. Contact Us
If you have questions about this Privacy Policy, your information, or a privacy request, please contact us.
Phone: +96170120099